archived_Landlord Schedule
of Services & Fees
The Government introduced Tenant Fee Ban took effect from the 1st June 2019 - These fees no longer apply to new and renewing landlords. The Fees & Services from 01 June 2019 for new and renewing landlords.
- Non-London
- Portfolio
Commission is payable at 7.5% + VAT of the rent collect each month.
| Description of Service | Fees & Charges |
|---|---|
| Assured Shorthold Tenancy (AST) Preparation - As AST is drawn up by ourselves and sent to the letting agent to use at sign up. | included - no additional charge* |
| Tenants Security Deposit - The tenant' security deposit is registered with The Deposit Protection Service (DPS). This is a government approved scheme. | Included - no additional charge. |
| Deposit related Alternative Dispute Resolution (ADR) Management - Should agreement not be able to be reached between the tenant and landlord we will refer to the DPS ADR and manage the process through to a decision. | Included - no additional charge. |
| Collecting and forwarding the rent - Ezytrac will collect ongoing rental payments, preparing and forwarding such payments to you on a monthly basis, less any fee’s or expenses due or incurred that month. | Included – no additional charge |
| Rental reviews - The rent will be assessed on an annual basis and increased subject to the current market climate and tenancy agreement clauses and legislation. | Included – no additional charge |
| Tenancy Renewals - Where possible and directed, we will renew the tenancy for subsequent periods of fixed terms. | Included – no additional charge |
| Repairs & Maintenance - Coordinating repairs, maintenance or replacements including arranging for tradesmen to attend the property and obtaining estimates where necessary, supervising works and settling accounts from rents received. Our maintenance coordinators will advise you of any issues prior to instructing work... We offer an emergency 24/7 maintenance line for tenants to report issues outside of office hours. | Cost of works are not included within the management charge |
| Breaches of tenancy - Ezytrac will pursue the tenant for any arrears and other breaches; we will serve any relevant notices including for possession. Should the arrears not be cleared by the tenant we will guide you through the process up to taking legal proceedings. | Included – no additional charge |
| Bills Registration Management - Ezytrac will oversee the registration of Ground Rent, Service Charge, Permission to Let, Utilities (council, water, electric, Combined Heat and Power (CHP) and gas suppliers), Void Period Bills on your behalf. A seperate agreement and authorisation is required for this service. Any necessary payments due can be paid from the rent or credit card/bank transfer. | Included – no additional charge. |
| Bills Payment Management - Ezytrac will oversee the payment of Ground Rent, Service Charge, Permission to Let, Utilities (council, water, electric, Combined Heat and Power (CHP) and gas suppliers), Void Period Bills on your behalf. A seperate agreement and authorisation is required for this service. Any necessary payments due can be paid from the rent or credit card/bank transfer. | Included for Portfolio Landlords – no additional charge, £120 inc VAT per annum for all other landlords. |
| Tenant Find - We, or our network of local agents, will arrange to market your property, conduct viewings on your property and secure a tenant. | 5% + VAT of First Years Rent. |
| Tenant Check In - We, or our appointed representative, will attend to your property on the day of, or as close to, move in date, conduct a visual inspection, take photographic evidence suitable for Ombudsman and Court proceedings, including checking smoke alarms and other regulartory requirements. Make a detailed inventory. | Will not exceed £290 + VAT. Price is dependant on the number of bedrooms. |
| Tenant Check Out - Where the tenant is not liable or does not pay, We, or our appointed representative, will attend to your property on the day of, or as close to, move out date, conduct a visual inspection, take photographic evidence suitable for Ombudsman and Court proceedings. Make a detailed inventory. | Will not exceed £290 + VAT. Price is dependant on the number of bedrooms. |
| Key holding - We will hold a management set of keys to the property. If the developers do not release enough keys for each tenant and Ezytrac to hold, we will require an additional set. | No cost for holding keys. Cost of additional keys not included within the management charge |
| Key Cutting Administration Charge - We will cut a copy of your key and hold it in our office. Includes one copy of key | Standard Key £30 inc VAT - Security Key £40-£60 inc VAT (inc Block Management charge) |
| Ensuring Compliance - Gas Safety - Ensuring compliance with the Gas Safety (installation and use) Regulations 1998 with regards to the inspection, maintenance, and keeping of records in respect of gas appliances in tenant’s premises. The first certificate is included in the build by the developers; they are valid for 12 months. | Cost of certificate not included within the management charge - £110 inc VAT |
| Ensuring Compliance - Electrical Equipment - Ensuring compliance with the (Safety) Regulations 1994 and other relevant legislation with regard to the condition and safety of electrical equipment and appliances in tenanted premises. The first certificate is included in the build by the developers; they are valid for 5 years. | Cost of certificate is not included within the management charge - £180 inc VAT |
| Ensuring Compliance - Energy Performance Certificate – Ensuring compliance with the (EPC) Regulations 2007 and other relevant legislation with regard to the letting of a rented property. The first certificate is included in the build by the developers; they are valid for 10 years. | Cost of certificate not included within the management charge -approx. £90 inc VAT |
| Ensuring Compliance - Legionella risk assessment | £100 inc VAT |
| Ensuring Compliance - Furniture and Furnishing - Ensuring compliance with the Furniture and Furnishings (Fire) (Safety) Regulations 1988 (and amends) with regard to minimum fire resistant standards of specified items supplied in the course of letting the property. | Included – no additional charge |
| Ensuring Compliance - The Smoke and Carbon Monoxide Alarm (England) Regulations 2015. | Included – no additional charge |
| Inspections of the property - If instructed, Ezytrac will carry out a property inspection | Cost of inspection not included within the management charge - £48 inc VAT |
| Non-Resident Landlord Application Service - We will compile all the information required to complete the Non-Resident Landlord application for HMRC and follow through to receipt of the certificate. NOTE - You may have to personally submit the online document we have prepared. | £72 inc VAT |
| Accountant Referral Service - We will compile your information ready for an Accountant, the first full meeting is included with them including a report, You will then be referred to a Wealth Advisor(if you don't have one), the service includes a meeting with them and a report. You will then meet with a Portfolio Manager to discuss the implementation plan. | £595 inc VAT |
| Attendance at Court/Tribunal - Where a member or members of our team have to attend court/tribunal and our costs are not covered by the Landlord Legal insurance. | £100 per half day or part thereof plus actual out of pocket Travel and Subsistance costs |
| Paper copies of statements of account | £2 per page up to a maximum of £20 incl VAT |
| Application as Data Officer with ICO - we will make the application on your behalf with the ICO. A seperate agreement is required before conducting this to ensure your systems are robust enough. | £88 incl VAT |
The above fees applicable to all new & renewing Landlords from 08 July 2018 to 30 June 2019.
- OUTSIDE London
Commission is payable at 7.5% + VAT of the rent collect each month.
| Description of Service | Fees & Charges |
|---|---|
| Assured Shorthold Tenancy (AST) Preparation - As AST is drawn up by ourselves and sent to the letting agent to use at sign up. | included - no additional charge* |
| Tenants Security Deposit - The tenant' security deposit is registered with The Deposit Protection Service (DPS). This is a government approved scheme. | Included - no additional charge. |
| Collecting and forwarding the rent - Ezytrac will collect ongoing rental payments, preparing and forwarding such payments to you on a monthly basis, less any fee’s or expenses due or incurred that month. | Included – no additional charge |
| Rental reviews - The rent will be assessed on an annual basis and increased subject to the current market climate and tenancy agreement clauses and legislation. | Included – no additional charge |
| Tenancy Renewals - Where possible and directed, we will renew the tenancy for subsequent periods of fixed terms. | Included – no additional charge |
| Organising Payment of Utilities - We will register the property with the council, water, electric and gas suppliers. Any necessary payments due can be paid from the rent. | Included – no additional charge. |
| Organising payment of Service Charges and Ground Rents - We will ensure any service charge and ground rent payments from the Block Management are paid from the rent. Please email the Block Management giving Ezytrac authority to process these payments. The Block Management will need our address for correspondence. | Included – no additional charge. |
| Repairs & Maintenance - Coordinating repairs, maintenance or replacements including arranging for tradesmen to attend the property and obtaining estimates where necessary, supervising works and settling accounts from rents received. Our maintenance coordinators will advise you of any issues prior to instructing work... We offer an emergency 24/7 maintenance line for tenants to report issues outside of office hours. | Cost of works are not included within the management charge |
| Breaches of tenancy - Ezytrac will pursue the tenant for any arrears and other breaches; we will serve any relevant notices including for possession. Should the arrears not be cleared by the tenant we will guide you through the process up to taking legal proceedings. | Included – no additional charge |
| Key holding - We will hold a management set of keys to the property. If the developers do not release enough keys for each tenant and Ezytrac to hold, we will require an additional set. | No cost for holding keys. Cost of additional keys not included within the management charge |
| Ensuring Compliance - Gas Safety - Ensuring compliance with the Gas Safety (installation and use) Regulations 1998 with regards to the inspection, maintenance, and keeping of records in respect of gas appliances in tenant’s premises. The first certificate is included in the build by the developers; they are valid for 12 months. | Cost of certificate not included within the management charge - £110 inc VAT |
| Ensuring Compliance - Electrical Equipment - Ensuring compliance with the (Safety) Regulations 1994 and other relevant legislation with regard to the condition and safety of electrical equipment and appliances in tenanted premises. The first certificate is included in the build by the developers; they are valid for 5 years. | Cost of certificate is not included within the management charge - £180 inc VAT |
| Ensuring Compliance - Energy Performance Certificate – Ensuring compliance with the (EPC) Regulations 2007 and other relevant legislation with regard to the letting of a rented property. The first certificate is included in the build by the developers; they are valid for 10 years. | Cost of certificate not included within the management charge -approx. £90 inc VAT |
| Ensuring Compliance - Legionella risk assessment | £100 inc VAT |
| Ensuring Compliance - Furniture and Furnishing - Ensuring compliance with the Furniture and Furnishings (Fire) (Safety) Regulations 1988 (and amends) with regard to minimum fire resistant standards of specified items supplied in the course of letting the property. | Included – no additional charge |
| Ensuring Compliance - The Smoke and Carbon Monoxide Alarm (England) Regulations 2015. | Included – no additional charge |
| Inspections of the property - If instructed, Ezytrac will carry out a property inspection | Cost of inspection not included within the management charge - £42 inc VAT |
| Description of Service | Fees & Charges |
|---|---|
| Ezytrac’s Agent’s Tenant Find Fee- Commission is payable at £250-450* incl VAT to our appointed agent for finding a suitable tenant. This will be taken as a whole amount from the first month’s rent) | *- To be confirmed at the point of instructing agent. |
| Valuation -Carry out a property appraisal, advising Ezytrac of an acheiveable rental price. Marketing pictures will be taken at this point to add to the advert of the property. | Included within Tenant Find Fee. |
| To Let Board -All marketing boards will be erected at the property to promote the property’s availability. | Included within Tenant Find Fee. |
| Property Listing -The property will be added to the following websites Rightmove, Zoopla, Findaproperty,Primelocation and the agents own website. | Included within Tenant Find Fee. |
| Collection of keys and handover of documents - Upon completion, the agent will collect the keys from the developers along with any necessary lettings hand over documents ie – EPC’s Electrical Safety Certificates etc. | Included within Tenant Find Fee. |
| Viewings -To achieve a let, the agent will carry out viewings with potential tenants. Once an offer has been received Ezytrac will advise you. | Included within Tenant Find Fee. |
| Referencing -After the property has been let and the offer terms approved by you, the agent will credit reference the tenant(s). This will include a landlord and employers reference, a background check on the tenant(s) credit file. | Included within Tenant Find Fee. |
| Inventory/Check In - The agent will carry out a full investory report and a Home Demonstration with the tenant (known as check in) on the day they sign the tenancy agreement. | Cost of inventory report/ check in not included in Tenant Find Fee - £100 to £144 inc VAT. |
| Rent & Security Deposit - Initial collecting of the 1st months rent and tenant’s security deposit, these fees will be sent to Ezytrac. | Included within Tenant Find Fee. |
The above fees were applicable to all landlords prior to 08 July 2018.
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